PRIVACY & GDPR POLICY

Collecting information

AREO collects data directly from users or other sources when you register on areocongress.ro, sign up for AREO events, apply for membership, or request information as a medical professional.

Depending on the services accessed, we collect personal data such as name, email, phone number, and mailing address. We keep this information confidential and use it to manage event registrations and AREO membership.

For events offering continuing medical education (CME) credits, we may collect additional information required by professional bodies such as the College of Dentists of Romania (CMSR). Refusal to supply the requested data can lead to cancellation of registration and loss of credit eligibility.

Using information

Registration data is confidential and used only to administer the selected events and send you updates. AREO may cancel registrations that contain inaccurate data or when participants cannot be reached using the provided contact details.

By consenting to these terms, you authorize us to send information about AREO services, events, and partners.

Rights of data subjects

Individuals whose personal data we process have the following rights:

• Right to be informed (Articles 13 and 14 of the Regulation).
• Right of access regarding the information held and those to whom it has been disclosed (Article 15 of the Regulation). 5.3 Right to rectification (Article 16).
• Right to erasure (“right to be forgotten” – Article 17).
• Right to restriction of processing (Article 18).
• Right to data portability (Article 20).
• Right to object to processing (Article 21).
• Right not to be subject to a decision based solely on automated processing (Article 22). 5.9 Right to lodge a complaint with a supervisory authority (Article 77), namely the National Supervisory Authority for Personal Data Processing (A.N.S.P.D.C.P.), 28-30 General Gheorghe Magheru Blvd., District 1, postal code 010336, Bucharest, Romania, email: anspdcp@dataprotection.ro, tel. +40.318.059.211, +40.318.059.212, president’s office +40.318.059.220 and fax +40.318.059.602.
• 5.10 Right to an effective judicial remedy against a supervisory authority / right to address the courts (Article 78).

Send written, dated, and signed requests to areorto@gmail.com to exercise these rights. AREO responds within one month, extendable by two months depending on complexity.

Purchasing products online (if applicable)

Paying online for events or membership via areocongress.ro may require saving card data. We comply with international privacy standards. Card security codes (CVV) are used only for the transaction and never stored.

Saved card data can be updated or deleted at any time. Password changes may be required for security reasons. Always handle your access credentials responsibly.

Disclosing information to third parties

AREO owns the information collected on this site and does not sell or trade personal data. Trusted service providers may process data on our behalf under confidentiality obligations.

We may disclose data to investigate illegal activity, suspected fraud, threats to safety, violations of our terms, or when required by law. Data can be shared with authorities legally authorised to request it.

GDPR allows certain disclosures without consent for the purposes below:

• - protecting national security;
• - preventing or detecting crimes, including arresting or prosecuting offenders;
• - fulfilling regulatory functions (including health, safety and people's well-being in the workplace);
• - preventing serious harm to a third party; and
• - protecting the vital interests of an individual, referring to life-or-death situations.

Protecting information

We apply robust security controls to safeguard personal data online and offline. Only authorised personnel involved in billing or customer support can access identifiable information.

Participation agreement

Event participants agree to respect AREO’s reputation and not engage in defamatory actions. AREO may use photos or videos captured during events for promotion across social media, digital platforms, and the association website.